Do you have strong administrative, data management and IT skills? Are you looking for the next step?
This role, working in our state-of-the-art Construction centre in a friendly and supportive team, requires a highly organised individual with the initiative and skills to lead, drive and develop a range of administrative systems. You will work with teaching staff in the programme area of Construction and Engineering to maintain and develop accurate curriculum data which you will manage, analyse and report to management.
If you would like an informal chat about this post, please contact Ryann Williams, Programme Area Manager – Construction & Engineering, on 01524 521373.
||DATA & ADMINISTRATION LEAD:
CONSTRUCTION & ENGINEERING
||Up to £22.67 per hour, depending on quaSupport Scale, Fixed Point 22
£20,241 per annum
||Energy, Engineering & Construction
|Hours per Week
|Terms of Employment
Temporary full year Support Contract until August 2021, or to the end of the maternity period, whichever is earlier
|Annual Leave Entitlement
||28 Days per annum + Bank Holidays and College Closure Days
||Programme Area Manager
Key Tasks / Responsibilities
- To develop and lead the information management and administration functions within the Programme Area, in ways which proactively support effective curriculum delivery; growth and quality improvement.
Key Tasks / Responsibilities:
- Lead the Programme Area’s administrative function.
- Work to support effective communication between all staff undertaking a range of administrative responsibilities within the Programme Area, in order to streamline processes, maintain and develop robust cohesive systems.
- Ensure the Programme Area’s quality systems and tracking are embedded and compliant with College-wide systems, with a view to support continual improvement in standards; expectations; and outcomes for learners. This includes overseeing the management of ProAchieve; Skills Progress; Assessment Board data analysis; timetabling and learner recruitment within the Programme Area.
- Work with tutors in the Programme Area to ensure accurate recording and data input; timely completion of assessment cycles; and effective monitoring of all curriculum-focussed quality measures, including attendance reporting & interventions; work placements; learner behaviour; timely assessments; skills development and progress.
- Regularly monitor and analyse data to evidence the impact of quality improvement activities, including progress against targets in self-assessment Quality Improvement Plans. Provide reports and alerts to the Programme Area Manager as required.
Support the Programme Area Manager in preparation for termly Assessment Boards and self-assessment validation through preparation and analysis of data and evidence of appropriate interventions with impact.
Coordinate arrangements and requirements for External Verification by Awarding Organisations. Prepare for external audits, including regularly undertaking internal audit checks on data.
Support the Work Placement Coordinator to demonstrate quality assurance for all aspects of work placements within study programmes and to ensure effective recording of skills development achieved through work placements.
Support Training Coordinators to demonstrate quality assurance in the delivery of apprenticeship programmes, liaising effectively with the Apprenticeships Manager to ensure the area’s consistent and high-quality contribution to the College’s overall Apprenticeship Quality profile.
Provide an efficient and supportive administrative service for all aspects of the set-up of new full cost courses and course developments (such as transition to Apprenticeship Standards and T-Levels).
Work with the Health & Safety team to monitor the quality assurance of all health & safety appraisals in the workplace and act as the key contact for health and safety and safeguarding issues for the programme area, liaising with cross college teams as required.
Other duties commensurate with the grade of post as required.
- Contribute to the quality improvement process;
- Work within health and safety guidelines and be aware of your responsibilities for health and safety;
- Adhere to College policies and procedures;
- Promote and safeguard the welfare of young persons and vulnerable adults;
- Value diversity and promote equal opportunities;
- Undertake professional development to ensure skills and qualifications are up to date;
- Participate in meetings and events as required, e.g. Faculty meetings, parents’ evenings, etc.
- Work co-operatively with colleagues and show commitment to the College and its mission.
- Adhere to the College Values:
Disclosure and Barring Service Certificate: This post is subject to a standard DBS Disclosure.
Skills & Experience Required
Essential - Measured by application form and interview
- Significant administrative experience in a professional environment
- Supervisory or line management experience
- Experience in data monitoring and analysis
Desirable - Measured by application form and interview
- Previous experience in a quality standards / audit role
- Administrative experience within an FE or other education environment
Essential - Measured by application form, interview and assessment*
- Minimum Level 3 in Administration or related discipline
- GCSE Grade C or above in Maths and English (or equivalent) *
* You will be required to undertake a Literacy and/or Numeracy assessment at, or immediately after interview, if you do not have these qualifications or cannot provide the relevant certificates
Desirable - Measured by application form, interview and assessment*
- IT qualification
- NEBOSH Certificate
- IOSH Managing Safely
Skills / Abilities
Essential - Measured by application form and interview
- Demonstrable evidence of high performance in current job role
- Proven ability to analyse, interpret and monitor complex data to produce robust and accurate evidence-based reports and swiftly identify negative trends
- Strong computer skills including advanced Excel; pivot tables
- Good report-writing skills
- Strong literacy and numeracy skills
Essential - Measured by presentation and interview
- Excellent personal organisational, administrative
- Excellent inter-personal & communication skills, demonstrating credibility and professionalism with colleagues and representatives from external stakeholders / monitoring bodies
- Ability to work flexibly to meet the requirements of the role
Staff Benefits & College Facilities
Valued as a significant local employer, we work hard to provide a supportive, productive and fulfilling working environment for our staff. In addition to a friendly team culture and a range of excellent on-site facilities, we offer:
- Relevant staff training and development and good progression opportunities
- Defined Benefit Pension Schemes for all staff (Local Government and Teachers' Pensions Schemes)
- Generous leave entitlement
- A range of family-friendly and other supportive HR policies
- Cycle to Work scheme
- FREE College gym membership
- Dedicated Occupational Health
- On site The Salon, Restaurant and catering facilities
- Bring your dog to work to be walked, fed and cared for at Doggy Daycare
- FREE parking