Personnel Administrator

This role is varied and interesting, working in a busy office with a friendly and supportive team providing HR services to all College staff. The postholder will undertake a wide range of general administrative tasks to support a busy HR function which includes payroll; recruitment; staff training & development. On the job training in basic HR service and disciplines will be provided to the successful candidate.

You will already have experience of working in an administrative environment and have exceptional customer service skills; strong IT skills; and be sensitive to the disciplines of compliance and confidentiality.

A Business Administration qualification at level 2 or above (or equivalent/experience) and GCSE Grade C or above in Maths and English (or equivalent Level 2) are essential for the role.

If you would like an informal chat about what the role entails call Helen Deason, Deputy Personnel Manager, on 01524 521336.

Benefits include defined benefits pension scheme, generous leave entitlement, opportunities for continuing professional development and good staff support services. Please note, CVs are not accepted.

Disclosure & Barring Service: This post is subject to an enhanced DBS Certificate

Please note we do not accept CVs, download the LMC application form

Job Purpose:  

• To be responsible, as part of a team, for the day to day operation of the Personnel function, ensuring that the department provides an efficient, effective and responsive service in all aspects of its wide-ranging remit.

The postholder will undertake a wide range of general administrative tasks to support a busy HR function which includes payroll; recruitment; staff training & development. On the job training in basic HR service and disciplines will be provided to the successful candidate.

Key Tasks / Responsibilities:

1. Ensure all personnel information systems including personal files and other records are maintained and kept up to date, maintaining the confidentiality and security of all records held within the Personnel & Professional Development Department.

2. Handle administrative tasks connected with appointments and leavers, and provide general administrative, secretarial and clerical support to the department.

3. Handle administrative tasks connected with staff training and development, including managing the database for essential compliance training, sending reminders and booking staff onto relevant sessions.

4. Deal with correspondence and enquiries from telephone and personal callers, providing general and specific advice and guidance as appropriate and liaising with staff in other departments in a professional and helpful manner as necessary.

5. Collect and collate information and prepare statistical returns as required for internal College and external use.

6. Administer all personnel procedures in accordance with College policies and current legislation and develop knowledge to provide basic accurate advice to staff on these procedures as required.

7. Adhere to Data Protection legislation and the College’s Data Protection Policy in the collecting, distribution, recording, maintenance and storage of staff personal data.

8. Support the operation of the College’s computerised personnel and payroll system, working with the Payroll & Pensions Coordinator and/or Senior Administrator to complete tasks required for the monthly payroll schedule accurately and on time.

9. Develop and maintain effective working relationships with team members and colleagues from departments across College.

10. Undertake specific tasks and projects as directed by the Director or Deputy Manager.

11. Other duties commensurate with the grade of the post as required.

Please note we do not accept CVs, download the LMC application form

• Contribute to the quality improvement process;
• Work within health and safety guidelines and be aware of your responsibilities for health and safety;
• Adhere to College policies and procedures;
• Promote and safeguard the welfare of young persons and vulnerable adults;
• Value and promote equality, diversity and inclusion;
• Undertake professional development to ensure skills and qualifications are up to date;
• Participate in meetings and events as required, e.g. Team meetings, parents’ evenings, etc.
• Work co-operatively with colleagues and show commitment to the College and its mission.
• Adhere to the College Values: 
  Community – caring, collaborative and inclusive; 
  Opportunity – accessible, aspirational and transformative

Please note we do not accept CVs, download the LMC application form

Disclosure & Barring Service:  This post is subject to an enhanced DBS Certificate

Experience 

Essential - Measured by application form and interview

• Experience of working in a busy administration team covering a wide range of duties

Desirable - Measured by application form and interview

• Experience of working in support or alongside HR

Qualifications

Essential - Measured by application form

• Business Administration level 2 or above (or equivalent qualification / experience)
• GCSE Grade C or above in Maths and English (or equivalent Level 2) 

Desirable - Measured by application form

• IT qualification

Skills / Abilities

Essential - Measured by skills test and interview 

• Excellent computer skills including the use of spreadsheets, databases and word processing packages
• High standard of English and numeracy
• Understanding of Data Protection and the compliance requirements in an admin role
• Good team working skills and ability to work under own initiative and under pressure to meet deadlines
• Aptitude for problem-solving
• Ability to deal tactfully and sensitively with customers and colleagues 

Desirable - Measured by skills test and interview

• Basic understanding of Employment Law / HR practice
• Ability to learn new software easily and quickly

Personal

Essential - Measured by application form and interview

• Proven organisational skills and the ability to pay attention to detail
• A reliable and flexible approach to work and smart appearance
• Strong interpersonal and customer care skills
• Positive, solutions-focussed approach to work
• Ability to work effectively with internal and external colleagues at all levels
•  Professional approach and reliable in maintaining confidentiality
• Suitable to work in a College environment

Desirable - Measured by application form and interview

• An interest in current developments in HR practice

Please note we do not accept CVs, download the LMC application form

JOIN OUR TEAM

Lancaster & Morecambe College is a thriving FE College, rated GOOD by Ofsted and justifiably proud of its strong links with our local community. Located between Lancaster and Morecambe, and within commuting distance of Central Lancashire, Cumbria and North Yorkshire, our industry-standard facilities attract colleagues from across the North West.

We are excited to be working in partnership with the Eden Project & local partners to develop the Morecambe Bay Curriculum to meet future employment needs and to utilise our wonderful local landscape as a unique learning resource. 

LMC is a respectful, welcoming safe space to work, learn and thrive with high expectations for all. Valued as a significant local employer, we work hard to provide a supportive, productive and fulfilling working environment for our staff. We are always looking for talented and innovative people to join us

Valued as a significant local employer, we work hard to provide a supportive, productive and fulfilling working environment for our staff. In addition to a friendly team culture and a range of excellent on-site facilities, we offer:

• Relevant staff training and development and good progression opportunities
• Defined Benefit Pension Schemes for all staff (Local Government and Teachers' Pensions Schemes)
• Generous leave entitlement
• A range of family-friendly and other supportive HR policies
• FREE College gym membership
• Dedicated Occupational Health
• On site The Salon, Restaurant and catering facilities
• FREE parking

Please note we do not accept CVs, download the LMC application form