LMC General Privacy Notice

Notice about how we use your personal information

We are the data controller of personal information about you. We are Lancaster & Morecambe College. Our address is Morecambe Road, Lancaster, LA1 2TY.

Our Data Protection Officers are Angela Bathgate and John Pollard. If you have any questions about this policy or the ways in which we use your personal information, please contact our Data Protection Officers at:

Angela Bathgate: This email address is being protected from spambots. You need JavaScript enabled to view it. / 01524 521303

John Pollard: This email address is being protected from spambots. You need JavaScript enabled to view it. / 01524 521246

This privacy notice has been prepared in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and the Data Protection Act 2018.

Who are you?

  • a visitor to the College
  • one of our suppliers

In each case, you have certain rights, including how to get a copy of your data, how to get it corrected or deleted, and how to complain.  These rights are set out in more detail below. 

Please note that on occasions we may process “special categories” of information about you.  This is information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sexual orientation.

A visitor to the College

The information we collect about you and why we collect it

As part of your visit to the College we store and use your personal details and information about your visit for the purposes of managing and operating the College.

We use CCTV at our buildings for the purposes of crime prevention, security and health and safety and, accordingly, will capture imagery of visitors to the College.

The legal basis on which we collect and use your personal information

Except in the circumstances highlighted below, we process this information on the basis of our legitimate interests:

  • we have a legitimate interest in wishing to interact with you to manage and operate effectively our College and to ensure that the College is safe and secure for all persons visiting; and
  • to be able to do so, we need to understand details of who is in the building and to be able to communicate with them.

Where we are required by law to hold certain records, then we collect and hold those records to comply with that legal obligation. 

How long we keep your personal information

We will only keep your information for as long as is required for the purposes identified above.

How we share your personal information

We may share the personal information that you give us with the Emergency Services in the event of an emergency.

How we transfer your personal information outside Europe

We do not store or transfer your personal data outside Europe.

Automated decisions we take about you

We do not make automated decisions using this information. 

One of our suppliers to the College

We store and use your information for the purposes of managing our suppliers in respect of the supply of goods and services that our College may need.

The information we collect about you and why we collect it

In order to engage and manage our suppliers, where you are a supplier (or where if it is a company, you are its representative) we collect and store your contact information and, where appropriate, your bank account details.

You may also be asked to provide details of your occupation and your CV.

In addition, where you visit a building we will collect and process the information set out in the “visitor to our College” section above.

The legal basis on which we collect and use your personal information

Except in the circumstances highlighted below, we process this information on the basis of our legitimate interests:

  • we have a legitimate interest in engaging and managing our suppliers; and
  • to be able to do so, we need to hold details of who those suppliers are.

Where we are required by law to hold certain records for health and safety purposes, then we hold those records to comply with that statutory obligation.

Where we hold your bank account details, we do so on the basis that it is necessary for us to perform our contract with you.

Where we provide your personal data for the purpose of providing testimonial references we do so on the basis of consent.

How long we keep your personal information

We keep your personal information for as long as you remain one of our suppliers.

How we share your personal information

We may share the personal information that you give us with potential customers for the purpose of providing testimonial references.

How we transfer your personal information outside Europe

We do not store or transfer your personal data outside Europe.

Automated decisions we take about you

We do not make automated decisions using this personal data. 

Your rights

You have a number of rights over your personal information, which are:

  • the right to make a complaint to the Information Commissioner’s Office (ICO) if you are unhappy about the way your personal data is being used – please refer to the ICO’s website for further information about this (https://ico.org.uk/);
  • the right to ask us what personal information about you we are holding and to have access to a copy of your personal information;
  • the right to ask us to correct any errors in your personal information;
  • the right, in certain circumstances such as where our use of your personal information is based on your consent and we have no other legal basis to use your personal information, to ask us to delete your personal information;
  • the right, in certain circumstances such as where we no longer need your personal information, to request that we restrict the use that we are making of your personal information;
  • the right, in certain circumstances, to ask us to review and explain our legitimate interests to you; and
  • the right, where our use of your personal information is carried out for the purposes of an agreement with us and is carried out by automated means, to ask us to provide you with a copy of your personal information in a structured, commonly-used, machine-readable format.

Changes to our privacy policy

We keep our privacy policy under regular review and will update it from time to time to make sure it remains up-to-date and accurate.

Site usage information

Cookies

When we provide services, we want to make them easy, useful and reliable. Where services are delivered on the internet, this sometimes involves placing small amounts of information on your device, for example your computer or mobile phone. These include small files called cookies. They cannot be used to identify you personally.

These pieces of information are used to improve services for you through, for example:

  • enabling a service to recognise your device so you don't have to give the same information several times during one task
  • recognising that you may already have given a username and password so you don't need to do it for every web page requested
  • measuring how many people are using services, so they can be made easier to use and there's enough capacity to ensure they are fast.

If you'd like to learn how to remove cookies set on your device, visit:http://www.aboutcookies.org/Default.aspx?page=1

Our use of cookies

Cookies for improving service

Google Analytics

Google Analytics sets cookies to help us accurately estimate the number of visitors to the website and volumes of usage. This to ensure that the website is available when you want it and fast. For further information on the cookies set by Google Analytics, go to the Google code website.

Javascript

Javascript is used for some website features like pop-ups and photo galleries.

Cookies from other websites, including social networking

During your visit to the site you may notice some cookies that are not related to this website. This happens when you visit a page with content embedded from a third party (for example Twitter feed) or use some of the links to social networking sites (for example Facebook). These websites may place cookies on your computer.

LMC does not control how a third party uses its cookies. You should check these third party websites' privacy policies for more information about their cookies.