Estates, Safety and Wellbeing Administrator

Estates, Safety and Wellbeing Administrator 
£18,710 - £19,792 per annum, pro rata 
25 hours per week

Lancaster & Morecambe College is seeking a reliable Estates, Safety and Wellbeing Administrator to join the Estates team.

As Estates, Safety and Wellbeing Administrator, your role will include assisting the team with administrative tasks, contributing to the development of the Health and Safety Management databases, including training staff on their use, and supporting the setting up and delivery of any Health, Safety and Wellbeing events. 

Experience of working in a busy administration team, implementing systems and processes and operating databases is essential to the role. You will possess excellent customer service and organisation skills and be competent in the use of spreadsheets, databases and word processing packages.

Benefits include defined benefits pension scheme, generous leave entitlement, opportunities for continuing professional development and good staff support services. For more information and to apply, visit the college website www.lmc.ac.uk. Please note, CVs are not accepted.

All posts are subject to a DBS Disclosure in line with our policy of safeguarding and promoting the welfare of learners.

Please note we do not accept CVs, download the LMC application form

Job Purpose:

• To maintain and support the development of the College’s Estates, Health, Safety and Wellbeing system by providing administrative & logistical support to the team. 

Key Tasks / Responsibilities:

1. Assist and support the HSW Lead Co-ordinator, Estates Team Leader and the Head of Health, Safety and Wellbeing with day to day administrative tasks, which will include word processing, use of spreadsheets and databases and general administration tasks.

2. Support the Lead Coordinator in the development of the Health and Safety Management databases and work with the team to further develop them to meet the needs of the College. 

3. Liaise with staff cross-college to research, collect, collate and communicate information on behalf of the HSW team.

4. Undertake tasks in connection with the preparation of reports and statistics in support of the College’s Health, Safety and Wellbeing system.

5. Assist with set up and delivery of HSW events, such as wellbeing week activities.

6. Assist and process external visit paperwork in line with college policies and procedures

7. Reply and respond, within own knowledge and expertise, to queries in relation to health, safety and wellbeing where possible.

8. Provide support for general customer service – phone calls, staff/student queries and managing deliveries

9. Manage the purchasing of essential supplies – First aid and personal protective equipment

10. Maintain the professional appearance of the Estates reception area

11. Other duties commensurate with the grade of post as required.

Please note we do not accept CVs, download the LMC application form.

College Responsibilities:

• Contribute to the quality improvement process;
• Work within health and safety guidelines and be aware of your responsibilities for health and safety;  
• Adhere to College policies and procedures;  
• Promote and safeguard the welfare of young persons and vulnerable adults;
• Value diversity and promote equality and diversity;
• Promote College sustainability policies and strategies;
• Undertake professional development to ensure skills and qualifications are up to date;  
• Participate in meetings and events as required; Work co-operatively with colleagues and show commitment to the College and its mission; 
• Adhere to the College Values:
  Community – caring, collaborative and inclusive; 
  Opportunity – accessible, aspirational and transformative

Disclosure and Barring Service Certificate: This post is subject to a standard DBS Disclosure.

Please note we do not accept CVs, download the LMC application form

Experience 

Essential - Measured by application form and interview

• Experience of working in a busy administration team covering a wide range of duties
• Experience of implementing systems and processes
• Experience of operating databases

Desirable - Measured by application form and interview

• Basic understanding of health and safety at work

Qualifications

Essential - Measured by application form

• GCSE in Maths and English (or equivalent level 2 qualifications)
• IT/Typing/word processing to NVQ Level 2 or equivalent level skills

Desirable - Measured by application form

• First Aid at Work

Skills / Abilities

Essential - Measured by skills test and interview

• Excellent computer skills including the use of spreadsheets, databases, Microsoft teams and Microsoft office
• High standard of English and numeracy
• Excellent customer service skills

Desirable - Measured by skills test and interview

• Note taking – meeting minutes

Personal

Essential - Measured by application form, skills test and interview

• Proven organisational skills and the ability to pay attention to detail
• A reliable and flexible approach to work and smart appearance
• Strong interpersonal skills
• Ability to work effectively with internal and external colleagues at all levels
• Suitability to work with young people and vulnerable adults
• Work without supervision and under own initiative

Please note we do not accept CVs, download the LMC application form

JOIN OUR TEAM

Lancaster & Morecambe College is a thriving FE College, rated GOOD by Ofsted and justifiably proud of its strong links with our local community. Located between Lancaster and Morecambe, and within commuting distance of Central Lancashire, Cumbria and North Yorkshire, our industry-standard facilities attract colleagues from across the North West.

We are excited to be working in partnership with the Eden Project & local partners to develop the Morecambe Bay Curriculum to meet future employment needs and to utilise our wonderful local landscape as a unique learning resource. 

LMC is a respectful, welcoming safe space to work, learn and thrive with high expectations for all. Valued as a significant local employer, we work hard to provide a supportive, productive and fulfilling working environment for our staff. We are always looking for talented and innovative people to join us.

Valued as a significant local employer, we work hard to provide a supportive, productive and fulfilling working environment for our staff. In addition to a friendly team culture and a range of excellent on-site facilities, we offer:

• Relevant staff training and development and good progression opportunities
• Defined Benefit Pension Schemes for all staff (Local Government and Teachers' Pensions Schemes)
• Generous leave entitlement
• A range of family-friendly and other supportive HR policies
• FREE College gym membership
• Dedicated Occupational Health
• On site The Salon, Coulson's Restaurant and catering facilities
• FREE parking
• Cycle2work, a Government initiative that allows you to make huge Tax and National Insurance savings on the cost of a new bike and safety equipment via a salary sacrifice scheme

Please note we do not accept CVs, download the LMC application form