Administrator – Energy, Engineering and Construction

Administrator – Energy, Engineering and Construction
Salary £22,651 per annum
37 hours per week

Lancaster and Morecambe College are seeking an organised reliable administrator to support the Energy, Engineering and Construction department with a range of administrative duties. As the administrator, you will provide a key link between the Programme Area and other departments of the College and external contacts, dealing with enquiries in a professional and helpful manner

You should possess excellent customer service and organisational skills and be competent in the use of spreadsheets, databases and word processing packages. GCSE’s Grade 4/C or above (or equivalent Level 2) in Maths and English are essential to the role.

Benefits include Local Government Pension Scheme (employer contribution 20.4%), generous leave entitlement, Cycle to Work scheme, opportunities for continuing professional development and good staff support services. For more information and to apply, visit the college website www.lmc.ac.uk. Please note, CVs are not accepted.

*2 days to be taken on identified dates during the Christmas closure period as notified on the College calendar

All posts are subject to a DBS Disclosure in line with our policy of safeguarding and promoting the welfare of learners. Any specific Safeguarding duties applicable to this post are outlined in the job description.

Please note we do not accept CVs, download the LMC application form

Closing date: Friday, 28th June 2024

Job Purpose:

• To undertake a range of administrative duties to support the Programme Area Manager in Energy, Engineering and Construction.

Key Tasks / Responsibilities:

1. Deal promptly with enquiries by telephone and in person in a professional and helpful manner at all times.

2. Maintain student records, data, register and census checks and monitor attendance with Programme Mentor.

3. Arrange events.

4. Provide administrative support, including use of spreadsheets and databases.

5. Provide a key link between the Programme Area and other departments of the College and external contacts.

6. Prepare agenda/minutes and servicing meetings.

7. Deal with incoming and outgoing mail, including pay-claims, and responding to queries of a general nature in the absence of Programme Area staff.

8. Maintain systems and co-ordinate requests for student information, including enrolments, references, records of achievement, examination entries, work placements, etc.

9. Deal with day-to-day financial matters in the Programme Area, e.g. book and trip deposits, petty cash, sales.

10. Other duties commensurate with the grade of post, including exam invigilation, as required

Please note we do not accept CVs, download the LMC application form

Closing date: Friday, 28th June 2024

• Contribute to the quality improvement process;
• Work within health and safety guidelines and be aware of your responsibilities for health and safety;
• Adhere to College policies and procedures;
• Promote and safeguard the welfare of young persons and vulnerable adults;
• Value and promote equality, diversity and inclusion;
• Undertake professional development to ensure skills and qualifications are up to date;
• Participate in meetings and events as required, e.g. Team meetings, parents’ evenings, etc.
• Work co-operatively with colleagues and show commitment to the College and its mission.
• Adhere to Professional Standards for Teachers and Trainers (see The Education & Training Foundation: www.et-foundation.co.uk )
• Adhere to the College Values: 
  Community – caring, collaborative and inclusive; 
  Opportunity – accessible, aspirational and transformative

Please note we do not accept CVs, download the LMC application form

Disclosure & Barring Service:  This post is subject to an enhanced DBS Certificate

Experience 

Essential - Measured by application form and interview

• Experience of working in a busy administration role covering a wide range of duties
• Customer Service experienc

Desirable - Measured by application form and interview

• Experience of operating databases

Qualifications

Essential - Measured by application form, interview* 

• Administration Level 2 qualification and/or relevant experience
• GCSE Grade 4/C or above in Maths and English (or equivalent Level 2 within specified timescale)*

Desirable - Measured by application form, interview and assessment*

• IT qualification

*You will be required to undertake a Literacy and/or Numeracy assessment at, or immediately after interview, if you do not have these qualifications or cannot provide the relevant certificates

Skills / Abilities

Essential - Measured by skills test and interview

• Excellent computer skills including the use of spreadsheets, databases and word processing packages
• High standard of English and numeracy
• Good communication and customer service skills

Personal

Essential - Measured by application form, skills test and interview

• Proven organisational skills and the ability to pay attention to detail
• A reliable and flexible approach to work and smart appearance
• Ability to work effectively with internal and external colleagues at all levels
• Suitability to work with young people and vulnerable adults
• Ability to work on own initiative

Please note we do not accept CVs, download the LMC application form

JOIN OUR TEAM

Lancaster & Morecambe College is a thriving FE College, rated GOOD by Ofsted and justifiably proud of its strong links with our local community. Located between Lancaster and Morecambe, and within commuting distance of Central Lancashire, Cumbria and North Yorkshire, our industry-standard facilities attract colleagues from across the North West.

We are excited to be working in partnership with the Eden Project & local partners to develop the Morecambe Bay Curriculum to meet future employment needs and to utilise our wonderful local landscape as a unique learning resource. 

LMC is a respectful, welcoming safe space to work, learn and thrive with high expectations for all. Valued as a significant local employer, we work hard to provide a supportive, productive and fulfilling working environment for our staff. We are always looking for talented and innovative people to join us.